Allied Health NDIS Audit Checklist: worksheet
NDIS Worker Screening Rules. Edition held: NDIS (Practice Standards - Worker Screening) Rules 2018, Compilation No. 4 (F2021C00788), in force 31 July 2021; checked current on 6 October 2026 (Federal Register: latest version on 6 October 2026).
Source: https://compliance.theartofservice.com/frameworks/australia-ndis-worker-screening-rules-2018. Page: https://allied-health-ndis-audit-checklist.theartofservice.com/rules/ndis-worker-screening-rules/s13-who-may-work-in-a-risk-assessed-role/
| Ref | Requirement (our statement of the clause) | Evidence an auditor or the regulator asks for | Common gap to check | Held (yes, partly, no, not applicable) | Where it is kept | Owner | Last reviewed | Next review |
|---|---|---|---|---|---|---|---|---|
| s 13(a) | Subject to the exceptions in Division 4, a registered provider supporting a person with disability in a participating jurisdiction allows a worker to engage in a risk assessed role only if the worker has a current clearance. A worker subject to an interim bar, suspension or exclusion is removed from the role, since the worker then has no operative clearance. | Verification record from the NDIS worker screening database for each worker in a risk assessed role, with clearance number and expiry; Worker linkage record on the database showing the provider as the worker's employer; Procedure for removing a worker from risk assessed duties on notice of an interim bar, suspension or exclusion, with dated examples | Clearance sighted as a card or email but never verified on the database; Expired clearances not tracked; Worker kept on shifts after the provider was notified of an interim bar | ☐ yes ☐ partly ☐ no ☐ n/a | ||||
| s 13(b) | An individual supplied by a personnel provider (agency or labour hire) may engage in a risk assessed role only if the registered provider has told the personnel provider which risk assessed roles the individual will fill, has an appropriate contract with the personnel provider for that individual (s 5A obligations), and has taken reasonable steps to satisfy itself that the individual has a clearance. | Signed agency or labour hire contract containing the s 5A obligations (supply cleared individuals, disclose clearance events, assist investigations, flow-down); Written notice to the agency of the risk assessed roles each individual will fill; Record of the reasonable steps taken for each agency worker (database check or agency confirmation with clearance number) | Agency contract silent on worker screening and disclosure of interim bars; Agency staff accepted on the agency's word without any check; Sub-agency chains with no flow-down of obligations | ☐ yes ☐ partly ☐ no ☐ n/a | ||||
| s 13(c) | A registered NDIS provider who is an individual (a sole trader) engages in a risk assessed role only if they hold a clearance themselves; a sole trader is both key personnel and a worker in a risk assessed role. | The sole trader's own NDIS worker screening clearance record and expiry date; Registration application or renewal showing the clearance was declared | Sole trader delivering supports while their own application is still pending in a no card, no start jurisdiction; Clearance allowed to lapse at renewal | ☐ yes ☐ partly ☐ no ☐ n/a |
Completing this worksheet records what your practice holds and where. It does not make a practice compliant or ready for audit, and it is not legal advice.