What evidence does an auditor or the regulator ask for under Worker Screening Rules s 13(a), s 13(b), s 13(c)?

Verification record from the NDIS worker screening database for each worker in a risk assessed role, with clearance number and expiry; Worker linkage record on the database showing the provider as the worker's employer; Procedure for removing a worker from risk assessed duties on notice of an interim bar, suspension or exclusion, with dated examples; Signed agency or labour hire contract containing the s 5A obligations (supply cleared individuals, disclose clearance events, assist investigations, flow-down); Written notice to the agency of the risk assessed roles each individual will fill; Rec

Rules / NDIS Worker Screening Rules

Worker screeningNDIS Worker Screening Rulesndis-worker-screening-rules--s13-who-may-work-in-a-risk-assessed-role

Requirement

Who may work in a risk assessed role

NDIS Worker Screening Rules s 13(a), s 13(b), s 13(c), stated plainly and cited to the edition held, with the evidence an auditor or the regulator asks for, the common gaps, and a free worksheet to fill in.

Clause

Worker Screening Rules s 13(a), s 13(b), s 13(c)

Regulator

NDIS Quality and Safeguards Commission

Edition held

NDIS (Practice Standards - Worker Screening) Rules 2018, Compilation No. 4 (F2021C00788), in force 31 July 2021

Checked current

6 October 2026, Federal Register: latest version on 6 October 2026

Who it applies to

Registered NDIS providers that have workers in risk assessed roles, and individual registered providers for their own clearance.

Every clause in the standards library

NDIS Worker Screening Rules on the standards library

Why these rows sit on one page

s 13(a), (b) and (c) are three limbs of one rule on who may work in a risk assessed role.

s 13(a)Workers only in risk assessed roles with an NDIS worker screening clearancesource

Requirement, our statement of the clause

Subject to the exceptions in Division 4, a registered provider supporting a person with disability in a participating jurisdiction allows a worker to engage in a risk assessed role only if the worker has a current clearance. A worker subject to an interim bar, suspension or exclusion is removed from the role, since the worker then has no operative clearance.

Evidence that typically shows this

Verification record from the NDIS worker screening database for each worker in a risk assessed role, with clearance number and expiry
Worker linkage record on the database showing the provider as the worker's employer
Procedure for removing a worker from risk assessed duties on notice of an interim bar, suspension or exclusion, with dated examples

Common gap to check

Clearance sighted as a card or email but never verified on the database
Expired clearances not tracked
Worker kept on shifts after the provider was notified of an interim bar

s 13(b)Personnel from a personnel provider: identify roles, appropriate contract, reasonable stepssource

Requirement, our statement of the clause

An individual supplied by a personnel provider (agency or labour hire) may engage in a risk assessed role only if the registered provider has told the personnel provider which risk assessed roles the individual will fill, has an appropriate contract with the personnel provider for that individual (s 5A obligations), and has taken reasonable steps to satisfy itself that the individual has a clearance.

Evidence that typically shows this

Signed agency or labour hire contract containing the s 5A obligations (supply cleared individuals, disclose clearance events, assist investigations, flow-down)
Written notice to the agency of the risk assessed roles each individual will fill
Record of the reasonable steps taken for each agency worker (database check or agency confirmation with clearance number)

Common gap to check

Agency contract silent on worker screening and disclosure of interim bars
Agency staff accepted on the agency's word without any check
Sub-agency chains with no flow-down of obligations

s 13(c)Individual registered providers hold their own clearancesource

Requirement, our statement of the clause

A registered NDIS provider who is an individual (a sole trader) engages in a risk assessed role only if they hold a clearance themselves; a sole trader is both key personnel and a worker in a risk assessed role.

Evidence that typically shows this

The sole trader's own NDIS worker screening clearance record and expiry date
Registration application or renewal showing the clearance was declared

Common gap to check

Sole trader delivering supports while their own application is still pending in a no card, no start jurisdiction
Clearance allowed to lapse at renewal

Worksheet: what your practice holds, and where

Ref	Held (yes, partly, no, not applicable)	Where it is kept	Owner	Last reviewed	Next review
s 13(a)
s 13(b)
s 13(c)

Download the worksheet (CSV)Print the worksheet (A4)

Completing this worksheet records what your practice holds and where. It does not make a practice compliant or ready for audit, and it is not legal advice.

Related requirements

NDIS Worker Screening Rules

The same topic in other instruments (workers)

NDIS Practice Standards Core 15.1 to Core 15.10Core module: Human resources
NDIS Practice Standards Module 6 6.1 to Module 6 6.5Module 6: Human resource management
Qualification guide General ruleEvidence qualified staff for every class of support that needs a qualified professional
Qualification guide Occupational therapistOccupational therapist: required registration or membership
Children guidance P-3Deliver safe services with trained, supervised staff
National Law s 142Employers notify notifiable conduct of registered practitioners they engage

See every requirement for your practice See the specimen practice