How the list is built
How the list is built: the rules, the pages, the worksheets
A short profile picks the instruments; the rules below are applied the same way every time, in your browser. Nothing is written while you wait and nothing rates the practice.
The rules, profile to requirements
| When the profile says | The list carries |
|---|---|
| Registered, with any certification support ticked (early childhood, specialist behaviour support, implementing behaviour support plans or regulated restrictive practices, specialised support coordination) | Core module, plus Module 3, 2, 2A or 4 for what is ticked. Module 6 is not listed: certification satisfies verification. |
| Registered, sole trader or partnership, early childhood supports the only certification support | Core clause 7 and Module 3 only (the held scope text of the Practice Standards). |
| Registered, verification-assessed supports only (therapeutic supports and the like) | Module 6. |
| Specialist behaviour support, implementing behaviour support plans or a regulated restrictive practice ticked | Module 2A (and Module 2 for specialist behaviour support), and the Restrictive Practices and Behaviour Support Rules. |
| Registered NDIS provider, any support | Provider Registration Rules, Worker Screening Rules, Incident Management Rules, Complaints Management and Resolution Rules, and the qualification guide rows for the professions ticked. |
| Registered, no other workers | Worker Screening Rules s 13 and s 14 only (an individual provider holds its own clearance); the worker records lines are added when the practice employs or engages others. |
| Every practice, whatever the profile | The Privacy Act: the Australian Privacy Principles and the notifiable data breaches scheme. A health service provider holding health information is covered whatever its turnover (s 6D(4)(b)). |
| Any NDIS provider, registered or not | The NDIS Code of Conduct. |
| Unregistered NDIS provider | The Code of Conduct, and a plain statement: the Practice Standards, Worker Screening, Incident and Complaints Rules bind registered providers; the Commission encourages screened workers. |
| Works with children | The children guidance, labelled guidance, not a rule, and a line that state child safe and working with children laws also apply and are not covered by this list. |
| Occupational therapy or physiotherapy ticked | The Ahpra shared Code of conduct. |
| Psychology ticked | The Psychology Board's own Code of conduct for psychologists (from 1 December 2025), part by part. The shared code is never applied to psychologists. |
| Occupational therapy, physiotherapy or psychology ticked | The National Law sections, the common registration standards (criminal history, English language skills), the advertising guidelines, and the Board standards of each profession ticked. |
| Employs or engages other clinicians or staff | National Law s 142 (employer notifications) and, when registered for the NDIS, the worker screening record lines. |
| Speech pathology ticked | A plain statement: speech pathology is not registered under the National Law; the Ahpra code, the National Law and Board standards do not apply to it. The NDIS rules apply to speech pathology supports as to any other. |
The pages
339 requirement pages, one per query a practice owner or manager types: one page per NDIS Practice Standards outcome (53), each quality indicator a worksheet row; one page per Board standard (CPD, insurance, recency and the rest, each clause a row); one page each for the criminal history and English language skills standards; and one page per held section of the Rules, the National Law, the shared Code of conduct and the advertising guidelines. Rows that would read as near-duplicate pages sit on one page:
- Notify a priority reportable incident: 24 hours, then 5 business days: s 20(1) and (2), s 20(3) and s 20(4) are one notification in stages: the 24-hour notice, the staged notice when information is short, and the 5 business day follow-up. Three pages would repeat each other.
- Incident records: the minimum details, kept 7 years: s 12(2), s 12(3) and s 12(4) together say what an incident record holds and how long it is kept: the register a buyer builds is one sheet.
- Who may work in a risk assessed role: s 13(a), (b) and (c) are three limbs of one rule on who may work in a risk assessed role.
- Records of workers in risk assessed roles: s 18(1) to (3) and s 18(4) and (5) are the two halves of the worker records list.
The 500-page ceiling is a ceiling, not a target: a page exists only where the requirement text is held and the page can carry the requirement, the evidence asked for, the common gaps, who it applies to and a worksheet.
What the list never does
- It never rates or grades a practice, and never says how an audit or a renewal will go.
- It never asks for a participant name, a client record, a document upload or a registration number.
- It does not write draft policies, name practice software, or take a file upload of any kind.
- It never shows a superseded edition as current, and names a text it does not hold in full rather than stating it.
- It does not write policies, lodge notices in a portal or choose an auditor.
See every requirement for your practiceSee the specimen practice