What evidence does an auditor or the regulator ask for under Worker Screening Rules s 18(1) to (3), s 18(4) and (5)?

Worker screening register holding every field in s 18(3) for each worker in a risk assessed role; Reconciliation of the register against payroll and rosters; Evidence the register is updated when outcomes, expiries or suspensions change; Notices of interim bar, suspension or exclusion received for any worker, with the dated removal from risk assessed duties; Misconduct allegation file for cleared workers with investigation records and outcome

Rules / NDIS Worker Screening Rules

Worker screeningNDIS Worker Screening Rulesndis-worker-screening-rules--s18-worker-records

Requirement

Records of workers in risk assessed roles

NDIS Worker Screening Rules s 18(1) to (3), s 18(4) and (5), stated plainly and cited to the edition held, with the evidence an auditor or the regulator asks for, the common gaps, and a free worksheet to fill in.

Clause

Worker Screening Rules s 18(1) to (3), s 18(4) and (5)

Regulator

NDIS Quality and Safeguards Commission

Edition held

NDIS (Practice Standards - Worker Screening) Rules 2018, Compilation No. 4 (F2021C00788), in force 31 July 2021

Checked current

6 October 2026, Federal Register: latest version on 6 October 2026

Who it applies to

Registered NDIS providers that have workers in risk assessed roles, and individual registered providers for their own clearance.

Every clause in the standards library

NDIS Worker Screening Rules on the standards library

Why these rows sit on one page

s 18(1) to (3) and s 18(4) and (5) are the two halves of the worker records list.

s 18(1) to (3)Up-to-date list of workers in risk assessed roles with screening detailssource

Requirement, our statement of the clause

The provider keeps an up-to-date written list of every worker in a risk assessed role with: full name, date of birth and address; the risk assessed roles they fill; for a worker allowed to work without a clearance, the exception relied on, its start and end dates and the supervisor's name; and for a worker who needs a clearance, the application number, the clearance number, the outcome and expiry, and whether any decision to suspend or revoke, or other decision stopping the provider from allowing the work, applies and its nature.

Evidence that typically shows this

Worker screening register holding every field in s 18(3) for each worker in a risk assessed role
Reconciliation of the register against payroll and rosters
Evidence the register is updated when outcomes, expiries or suspensions change

Common gap to check

Register kept only in the screening portal with no provider-held list
Exception dates and supervisor names missing
Workers who left or changed roles not updated

s 18(4) and (5)Keep records of interim bars, suspensions, exclusions and misconduct allegations and the action takensource

Requirement, our statement of the clause

The provider keeps a copy of every record about an interim bar, suspension or exclusion affecting a worker and of the action it took in response, and every record about an allegation of misconduct against a worker who holds a clearance and the action taken, including any investigation.

Evidence that typically shows this

Notices of interim bar, suspension or exclusion received for any worker, with the dated removal from risk assessed duties
Misconduct allegation file for cleared workers with investigation records and outcome

Common gap to check

Screening notices received by email and never filed
Allegations handled informally with no record
No record of the action taken after an interim bar

Worksheet: what your practice holds, and where

Ref	Held (yes, partly, no, not applicable)	Where it is kept	Owner	Last reviewed	Next review
s 18(1) to (3)
s 18(4) and (5)

Download the worksheet (CSV)Print the worksheet (A4)

Completing this worksheet records what your practice holds and where. It does not make a practice compliant or ready for audit, and it is not legal advice.

Related requirements

NDIS Worker Screening Rules

The same topic in other instruments (workers)

NDIS Practice Standards Core 15.1 to Core 15.10Core module: Human resources
NDIS Practice Standards Module 6 6.1 to Module 6 6.5Module 6: Human resource management
Qualification guide General ruleEvidence qualified staff for every class of support that needs a qualified professional
Qualification guide Occupational therapistOccupational therapist: required registration or membership
Children guidance P-3Deliver safe services with trained, supervised staff
National Law s 142Employers notify notifiable conduct of registered practitioners they engage

See every requirement for your practice See the specimen practice