Allied Health NDIS Audit Checklist: worksheet
NDIS Worker Screening Rules. Edition held: NDIS (Practice Standards - Worker Screening) Rules 2018, Compilation No. 4 (F2021C00788), in force 31 July 2021; checked current on 6 October 2026 (Federal Register: latest version on 6 October 2026).
Source: https://compliance.theartofservice.com/frameworks/australia-ndis-worker-screening-rules-2018. Page: https://allied-health-ndis-audit-checklist.theartofservice.com/rules/ndis-worker-screening-rules/s18-worker-records/
| Ref | Requirement (our statement of the clause) | Evidence an auditor or the regulator asks for | Common gap to check | Held (yes, partly, no, not applicable) | Where it is kept | Owner | Last reviewed | Next review |
|---|---|---|---|---|---|---|---|---|
| s 18(1) to (3) | The provider keeps an up-to-date written list of every worker in a risk assessed role with: full name, date of birth and address; the risk assessed roles they fill; for a worker allowed to work without a clearance, the exception relied on, its start and end dates and the supervisor's name; and for a worker who needs a clearance, the application number, the clearance number, the outcome and expiry, and whether any decision to suspend or revoke, or other decision stopping the provider from allowing the work, applies and its nature. | Worker screening register holding every field in s 18(3) for each worker in a risk assessed role; Reconciliation of the register against payroll and rosters; Evidence the register is updated when outcomes, expiries or suspensions change | Register kept only in the screening portal with no provider-held list; Exception dates and supervisor names missing; Workers who left or changed roles not updated | ☐ yes ☐ partly ☐ no ☐ n/a | ||||
| s 18(4) and (5) | The provider keeps a copy of every record about an interim bar, suspension or exclusion affecting a worker and of the action it took in response, and every record about an allegation of misconduct against a worker who holds a clearance and the action taken, including any investigation. | Notices of interim bar, suspension or exclusion received for any worker, with the dated removal from risk assessed duties; Misconduct allegation file for cleared workers with investigation records and outcome | Screening notices received by email and never filed; Allegations handled informally with no record; No record of the action taken after an interim bar | ☐ yes ☐ partly ☐ no ☐ n/a |
Completing this worksheet records what your practice holds and where. It does not make a practice compliant or ready for audit, and it is not legal advice.