Confirm a complete application before treating a person as in the process of obtaining a clearance
NDIS Worker Screening Rules s 15, stated plainly and cited to the edition held, with the evidence an auditor or the regulator asks for, the common gaps, and a free worksheet to fill in.
Worker Screening Rules s 15
NDIS Quality and Safeguards Commission
NDIS (Practice Standards - Worker Screening) Rules 2018, Compilation No. 4 (F2021C00788), in force 31 July 2021
6 October 2026, Federal Register: latest version on 6 October 2026
Registered NDIS providers that have workers in risk assessed roles, and individual registered providers for their own clearance.
A person counts as in the process of obtaining a clearance only from the day they submit a complete application to the screening unit until a clearance or exclusion is made, and only if the unit has confirmed the application in writing, the provider has confirmed to the unit that the person is or will be its worker (linking), the provider has seen the unit's notice and has recorded the application number (s 15(3)). The status ends on withdrawal or closure of the application, while an interim bar is in force, if supervision or the risk management plan lapses, or where a previous application ended in exclusion or a previous clearance was revoked (s 15(2)).
- Copy of the screening unit's written confirmation of each application, marked as sighted by the provider
- Provider verification (linking) entry on the screening database for the applicant
- Application number recorded in the worker list with the date of submission
- Applicants treated as pending before the application was complete or linked to the provider
- Application number not recorded
- Prior exclusion or revocation not asked about or checked
| Ref | Held (yes, partly, no, not applicable) | Where it is kept | Owner | Last reviewed | Next review |
|---|---|---|---|---|---|
| s 15 |
Completing this worksheet records what your practice holds and where. It does not make a practice compliant or ready for audit, and it is not legal advice.
Related requirements
NDIS Worker Screening Rules
- s 14 and s 14AUse the exceptions only on their conditions, and never where no card, no start applies
- s 17Written list of risk assessed roles, updated within 20 business days
- s 12(3) and (4)Review the plan after a reportable incident or on the Commissioner's requirement, and implement it
- s 19Keep records about personnel supplied by personnel providers
- s 12(1) and (2)Written risk management plan for roles held by people without a clearance yet
- ss 20 and 21Keep the worker list day-traceable for seven years and every record for seven years
- s 11Assess every role and identify the risk assessed roles
- s 18(1) to (3), s 18(4) and (5)Records of workers in risk assessed roles
- Every page of this instrument
The same topic in other instruments (workers)
- NDIS Practice Standards Core 15.1 to Core 15.10Core module: Human resources
- NDIS Practice Standards Module 6 6.1 to Module 6 6.5Module 6: Human resource management
- Qualification guide General ruleEvidence qualified staff for every class of support that needs a qualified professional
- Qualification guide Occupational therapistOccupational therapist: required registration or membership
- Children guidance P-3Deliver safe services with trained, supervised staff
- National Law s 142Employers notify notifiable conduct of registered practitioners they engage
See every requirement for your practiceSee the specimen practice